Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with other NU users.
- Click on Calendar in the Navigation Pane. The calendar will appear in the Outlook Screen.
There are two ways to add an appointment to your calendar:
· Click New Appointment in the Menu Bar.
- Select Appointment in the drop down menu.
- OR
Double click an area on your calendar.
- The Appointment window will open.
- Type a subject for your appointment in the Subject field.
- Type a location for your appointment in the Location field.
- Set a start and end date and time for your appointment.
- Type a note for your appointment in the large text box.
- Click in the Reminder field in the ribbon to set a reminder for your appointment. Reminders can be scheduled for five minutes to two weeks before the appointment.
- Click Save & Close in the ribbon. Your appointment will appear in your calendar.
Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern. When you create a meeting request, invited users will receive an e-mail invitation to which they can respond. You will receive notification when users accept, decline or propose a new time for the meeting.
Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past, while the Global Address List provides a university-wide contact list of NU employees.
There are two ways to access the New Meeting window.
· Click on New Items in the Menu Bar.
- Click Meeting Request in the drop down menu.
The New Meeting window will open.- Type a subject for your meeting in the Subject field.
- Type a location for your meeting in the Location field.
- Type a note about your meeting in the large text box.
- Click in the To… text box and begin typing the name or address of an attendee. Auto-complete will suggest a recipient. Hit Enter on the keyboard to accept a suggestion.
- Type the name of an attendee in the To… field. Hit Ctrl-K on your keyboard and select the attendee you want from the list that appears. Click OK.
- Selected attendees will appear in the To… field.
- Select a date and time for the meeting.
- Click Send to send the invitation. Attendees receive an e-mail invitation to the meeting, and you will be notified if they accept or decline.
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